ASYBY LAKE PROTECTIVE ASSOCIATION CONSTITUTION

 

BY-LAW #1, being a by-law to adopt a constitution for Ashby Lake Protective Association

 

WHEREAS it is deemed advisable to adopt a constitution setting forth the aims and projects for the Corporation, qualifications for membership and other matters relating generally to the transaction of the affairs of Ashby Lake Protective Association;

 

BE IT ENACTED as a by-law of Ashby Lake Protective Association as follows:

 

Article I

 

Objects: The aims and objects of the Corporation shall be

 

  1. To promote the cultural and social interests of the seasonal and permanent residents and land owners on Ashby Lake, in the Township of Ashby.
  2. To promote the interests of, and advance plans for, the advantage of seasonal and permanent residents and land owners on- the said Ashby Lake;
  3. To promote aquatic, social and other activities for the benefit of all residents and land owners on Ashby Lake and vicinity;
  4. To study and report on all Municipal and provincial Government plans affecting the residents or uses of land on Ashby Lake and vicinity, and to make representations to the various levels of Government with respect to all such matters.

 

Article II

 

MEMBERSHIP AND VOTING:

 

1(i)              A Full Member of the corporation is the owner or owners of one Ashby-Lake property, or property on the access road from highway 41 to Ashby Lake, with a building or buildings on it, who has paid the corporation dues for the current year.

1(ii)          A Full Member may purchase only one (1) full membership.

1(iii)      A Full Member is entitled to cast two (2) votes on all resolutions of the corporation and such votes shall be exercised only at regularly constituted corporation meetings when the vote is taken and not by proxy ballot.

1(iv)          The Executive Committee may, by special resolution, waive the requirements of full membership and allow any other person to be a Full Member. Such special resolutions must be ratified by the full membership at the next annual general meeting.

2(i)              An Associate Member of the corporation is anyone who is not a full member and who has paid the association dues for the current year.

2(ii)          An Associate Member has all the rights and privileges of a Full Member with the exception of voting. An Associate Member is not entitled to vote on resolutions.

 

 

Article III

 

Executive Committee

 

  1. The executive committee shall be five (5), whose term of office shall be for two (2) years. The executive are to be considered directors where applicable.
  2. Any active member of the Corporation whose annual dues are paid up for the year preceding the annual election, shall be eligible for election. Any executive whose term of office is expiring shall be eligible for re-election.
  3. Any vacancy on the Executive Committee created by the resignation or death of any executive, or any other causes, shall be filled upon the passing of a Resolution by the remaining executive appointing an active member to serve the balance of the term of the retired executive.

 

Article IV

 

Annual Dues & Special Assessment:

 

  1. The annual fee for membership shall be such amount as may be determined from time to time by Resolution of the Membership;

 

Article V

 

Privileges of Membership:

 

1.  All active members, together with all members of their immediate family (including sons, daughters, parents and grand­parents), shall be entitled to participate in all activities of the Corporation save and except for the purpose of voting on any Resolution, by-law or election of officers of the corporation.

 

Article VI

 

Notice of Meetings:

 

  1. Notice of any annual meeting, or general meeting, of the Corporation shall be given by ordinary mail addressed to the last known address of all members at least fifteen (15) days before the day set for such meeting;
  2. Notice of Executive Committee meeting shall be given in writing addressed to the director at his last known address at least seven (7) days before the date of the holding of such meeting, provided that if notice is given to any executive by direct communication by telephone, personally or by wire, the requirement of notice in writing shall be waived. Such notice by direct communication may be given forty-eight hours in advance of any meeting of the Executive Committee. Notice in writing shall be deemed to have been given on the day following the day on which it is mailed by prepaid ordinary mail.

 

Article VII

 

Officers of the Corporation:

 

  1. There shall be a President, a First Vice-President, a Second Vice-President, a Secretary and a Treasurer. The officers shall be elected by the membership from among their number.

 

Article VII

 

Duties of President & Vice President:

 

  1. The President shall, when present, preside at all meetings of the members of the Corporation and of the Executive Committee.  The President shall also be charged with the general management and supervision of the affairs and operations of the Corporation.  The President with the Secretary or other officer appointed for the purpose shall sign all by-laws and membership certificates. During the absence or inability of the President, his duties and powers may be exercised by the First Vice-President, and in his absence by the Second Vice-President, and if a Vice President or such other director as the board may from time to time appoint for the purpose, exercises any such duty or power, the absence or inability of the President shall be presumed with reference thereto.

 

Article IX

 

Duties of Secretary:

 

The Secretary shall be ex officio clerk of the Executive

Committee and record all facts and minutes of all proceedings in the books kept for that purpose. He shall give all notices required to be given to members and to executive. He shall be the custodian of the seal of the Corporation and of all books, papers, records, correspondence, contracts and other documents, belonging to the Corporation which he shall deliver up only when authorized by a resolution of the Executive Committee to do so and to such person or persons as may be named in the Resolution, and he shall perform such other duties as may from time to time be determined by the Executive Committee.

 

Article X

 

Duties of Treasurer

 

  1. The Treasurer, or person performing the usual duties of a Treasurer, shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all moneys or other valuable effects in the name and to the credit of the Corporation in such bank or banks as may from time to time be designated by the Executive Committee. He shal1 disburse the funds of the Corporation under the direction of the Executive Committee, taking proper vouchers therefore and shall render to the Executive Committee at the regular meetings thereof or whenever required of him, an account of all his transactions as Treasurer, and of the financial position of the Corporation. He shal1 also perform such other duties as may from time to time be determined by the Executive Committee.

 

Article XI

 

Duties of other Officers:

 

  1. The duties of all other officers of the Corporation shall be such as the terms of their engagement call for or the Executive Committee requires of them.

 

Article XII

 

Seal of the Corporation:

  1. The seal of the Corporation, an impression whereof is stamped in the margin hereof, shall be the Seal of the Corporation.

 

Article XIII

 

Execution of Documents:

 

  1. Deeds, transfers, licences, contracts and engagements on behalf the Corporation shall be signed by either the President, First Vice-President or Second Vice-President and by the Secretary, and the Secretary shall affix the seal of the Corporation to such instruments as require the same.

 

  1. Contracts in the ordinary course of the Corporation's operations may be entered into on behalf of the Corporation by the President and Secretary or by any person authorized by the Executive Committee.

 

Article XIV

 

Books and Records:

 

1.  The executive shall see that all necessary books and records of the Corporation required by the by-laws of the Corporation or by any applicable statute or law are regularly and properly kept.

 

Article XV

 

Amendments to this By-Law:

 

  1. No amendment to this by-law shall be valid unless passed by two-thirds of the members of the Executive Committee present at a meeting to be called for the purpose-of considering such by-law, and until ratified at a general meeting of the Corporation purpose of considering and approving such by-law.

 

Article XVI

 

Quorums:

 

1.  A quorum of the meeting of the Corporation shall require the attendance of not less than fifteen (15) paid up active members of the Corporation.  A quorum of the Executive Committee shall consist of not less than three (3) directors.

 

Article XVII

 

  1. All votes at any meeting of the corporation shall be by a show of hands unless a secret ballot is demanded by at least two (2) full members present.

 

ENACTED AND PASSED at a meeting of the Executive Committee held on the second day of September 1989

 

X Robert B. Scott

President

 

APPROVED at a general meeting of the Corporation held on the third day of September 1989

 

X Robert B. Scott

President